Available for all plans
The Pigeonhole Live for PowerPoint add-ins lets you manage and embed Pigeonhole sessions into your presentation, directly in PowerPoint. With these add-ons, you can present your slides, and engage your audience through Q&As, Polls, Quizzes, and more, all from the same window. Your audience would be able to automatically follow along and engage with the sessions on their devices.
Note: For the best experience, please use the Present and Manage add-ins on the native desktop PowerPoint application.
How to install Pigeonhole Live on your PowerPoint?
Head to PowerPoint > Home > Get Add-in > Search for “Pigeonhole Live”. You should see 2 different Pigeonhole add-ins: Present Pigeonhole for PowerPoint & Manage Pigeonhole for PowerPoint. Both add-ins must be installed to seamlessly use Pigeonhole Live on PowerPoint. Click Add to install for both.
The Present and Manage add-ins that must be installed to use Pigeonhole Live in PowerPoint.
The Manage add-in allows a Pigeonhole Live user to choose Q&As, quizzes, or polls to be added as slides into the presentation.
The Present add-in allows Pigeonhole Live sessions that have been added onto the presentation to be presented as live sessions in presentation mode.
How to use the PowerPoint Add-In?
Connecting your Pigeonhole Live account to PowerPoint
In your PowerPoint presentation, open your add-ins and select Manage Pigeonhole.
Logging in or creating a Pigeonhole Live account on the Manage add-in
If you do not have an existing Pigeonhole Live account, click Create an account, and you will be redirected to the Pigeonhole Live website to complete account creation.
If you have an existing Pigeonhole Live account, select Log in, and you will be redirected to a new window to complete your login.
Enter your email address and password to log in to your Pigeonhole Live account.
If your login is successful, you will be redirected to select a workspace in the Pigeonhole Live side panel on the right. Here, click on the workspace containing the Pigeonhole sessions that you intend to add to the presentation.
Choosing a workspace to add Pigeonhole sessions from on the Manage add-in
Then, select an existing Pigeonhole which contains the sessions that you have created for this presentation.
If you don’t have a Pigeonhole created for this presentation, click on Create Pigeonhole Event, and you will be redirected to your Pigeonhole Live Dashboard to create a Pigeonhole. Pigeonholes and sessions must be created on the Dashboard before being able to be added in PowerPoint.
Choosing a Pigeonhole to load for this presentation
If available, sessions within the Pigeonhole will be displayed on the side panel. Sessions are then ready to be added as slides to the presentation or edited if necessary.
Viewing a list of sessions in a Pigeonhole to be added to the presentation or to be modified
If there are no sessions in your Pigeonhole, click on Create a session. You will be redirected to your Pigeonhole Live Dashboard to create sessions.
Creating a Pigeonhole Event session on the Manage add-in. Note that this will lead the user to the Dashboard
Once you have made any necessary changes on the Dashboard, click the Refresh icon to view the updated changes within the Manage add-in.
The refresh button will re-sync any updates and changes made on the Dashboard to the Pigeonhole
At the top of your sessions you will find the Sign-in instructions card. Click on this card to add a slide in your presentation with instructions for your attendees to join your Agenda via the Audience Web App.
Click on the sign-in instructions card to add join instructions to your presentation. This helps attendees join the Pigeonhole with ease.
Inserting Pigeonhole sessions into your presentation
In your selected Pigeonhole, all sessions will be displayed on the side panel. Upon hovering on the session, an orange icon will indicate that a session can be added as a slide. Sessions that are greyed out cannot be added as a slide. At the end of this section, you can find a reference list of sessions and their associated actions.
To quickly add a session, you can click on the session card to automatically add the session as a slide. You can add the same session multiple times within the same presentation deck.
Click on a session in the Session list to add it as a slide to your presentation
If applicable for your event, you may also hover on the different areas of the session to view more information on Tracks, long session titles, and more actions.
Hovering on the title of a session reveals the full title of the session. Hovering over the coloured track markers will reveal the track’s name (not shown)
If you are looking for a specific session, you may use the filter function to narrow down your selection. Click the magnifier icon to find a list of filter items such as Tracks, Status, and Type.
Filter by track, status or type to find sessions quickly
User access rights
Please note the following user access rights when collaborating using the PowerPoint Add-on:
|
|
Able to manage Pigeonhole sessions in PowerPoint |
Able to give a presentation in PowerPoint |
User needs to download and install |
|
User in the same Pigeonhole Live workspace |
✔️ |
✔️ |
Manage Pigeonhole add-in Present Pigeonhole add-in |
|
User NOT in the same Pigeonhole Live workspace |
❌ |
✔️ |
Present Pigeonhole add-in |
If you would like to invite a user to add Pigeonhole sessions from your workspace to your presentation on PowerPoint, you will need to issue them a user licence on Pigeonhole Live and add them to the desired workspace.
Note:
The following lists the available actions for different session types and statuses.
|
Session types |
Expected behaviour |
|
Live Q&A, Polls, and Survey sessions |
Can be added to PowerPoint Presentation and projected using the Pigeonhole Live Add-on. |
|
Ended Q&A, Polls, and Survey sessions |
Can be added to PowerPoint Presentation and projected using the Pigeonhole Live Add-on, if the option “Responses can be viewed after Q&A has ended” is enabled |
|
Regular, Break, and Chat sessions |
Cannot be added to PowerPoint Presentation as they cannot be projected. |
|
Hidden sessions |
Hidden sessions cannot be viewed or directly accessed from the Audience Web App. However, these sessions can still be added to PowerPoint Presentation and projected using the Pigeonhole Live Add-on. Tip: Hide your sessions if you only want attendees to view or participate in a session during your presentation. |
Editing a session in your presentation
To edit a session in your presentation, hover over the menu icon on the session card in the Pigeonhole Live side panel and select Edit in the dropdown menu.
Edit a session by clicking the menu icon > edit that appears when you hover over the session
You can edit settings relevant to the session type:
Session information
|
Session type |
Click on the drop-down to change the session type. You can choose between Q&A, Multiple Choice Poll, Quiz, Assessment, Word Cloud, Open-ended Poll, Survey, and Chat. Note: Changing the session type will cause you to lose the content and settings of the current session. |
|
Session name |
Edit the session name by clicking on the textbox. |
|
Session duration |
Click on the date picker to adjust the start and end time of the session. You can also set the session to be always open by clicking on that option below the date picker. If you are not able to select your desired session time, you may need to check the details of your Pigeonhole. |
| Optional settings | |
|
Nest Under |
Click on the drop down to select a parent session to nest this session under to create session groups. |
|
Description |
Add or edit the description of the session by typing in the textbox. |
|
Location |
Add or edit the session location by typing in the textbox. |
|
Speaker |
If there are existing speaker profiles in your Pigeonhole, you click on the speaker you wish to add to the session. Then, click Select speaker to confirm. If there are no speakers added to your Pigeonhole you will need to create a new speaker. Click on Add speaker and you will be redirected to your Pigeonhole Live Dashboard to create a new speaker. |
|
Track |
If a session is part of a track, the track name will be reflected here. Tracks must be created from the Pigeonhole Live Dashboard. |
Questions
Note: This section is only applicable for Poll and Survey session types.
Edit
To edit a question, hover over the menu icon on the question card, and click on Edit in the dropdown menu.
You can edit the question and answer options for your polls, quizzes, and surveys.
Then, click Save to save your changes.
Duplicate
To duplicate a question, hover over the menu icon on the question card, and click on Duplicate in the dropdown menu.
Edit the question and answer options for the duplicate question and click Save to save your changes.
Delete
To delete a question, hover over the menu icon on the question card, and click on Delete in the dropdown menu.
Select Delete in the confirmation prompt.
Settings
Under the settings section, you can adjust the settings for your session. The type of settings available will be different for different session types.
A session’s settings can vary according to the session type. Above shows the settings for a Q&A session
Learn more about the different sessions
Deleting a session from your presentation
To delete a session from your presentation, hover over the menu icon on the session card in the Pigeonhole Live side panel and select Delete in the dropdown menu.
Deleting a session in the Manage add-in
Check all the boxes in the confirmation prompt and select Delete session.
Check all the checkboxes and click Confirm Delete to delete the session
The session will be deleted from your Pigeonhole. Do note that if you have added the session as a slide to your presentation, the slide will not be automatically deleted. It is recommended that you delete the associated session slide as well.
Clearing responses for a session
Before an event begins, you can test out how your sessions would function as it would during the actual presentation. You might find it useful to run the presentation, and simulate how your audiences would experience the event on their Audience Web App by answering your poll questions. After you are done testing, you can then select the sessions that you have tested with, and clear your test responses. In this way, you can ensure that your post-event Insights consists solely of actual answers from your attendees.
Clearing a session’s responses on the Manage add-in
Hover on the session you would like to reset responses for, click More, and select Clear response.
Upon confirmation, all responses for that session will be permanently deleted.
Hiding a session from your presentation
To hide a session from your attendees’ view, hover over the menu icon on the session card in the Pigeonhole Live side panel and select Hide in the dropdown menu.
Hiding a session on the Manage add-in
What happens to sessions that are created, edited, or deleted after the Pigeonhole has been added to a PowerPoint Presentation?
If a new session is created, or an existing session is edited or deleted from your Pigeonhole Live Dashboard, you can sync the changes directly on the PowerPoint add-on.
From the side panel, click on the refresh icon.
Refresh changes made to sessions by clicking on the refresh button
When the agenda refreshes:
-
- A newly created session will be added in the side panel. Follow the steps above to add the session into your presentation.
- Any edits on existing sessions will be reflected on the sessions in the side panel, as well as the cover slide in your presentation.
- Deleted sessions will no longer be displayed in the agenda on your side panel. The cover slides for the respective sessions will indicate that the session has been deleted and will not display the session details.
Pigeonhole Menu
To access Pigeonhole settings and insights, click on the menu icon on the top left-hand corner of the Pigeonhole Live side bar.
Clicking on the menu icon on the Manage add-in displays Pigeonhole settings
Edit Pigeonhole Information
Click on the edit icon to edit your Pigeonhole (event) name and passcode.
Clicking the pencil icon leads to editing of more Pigeonhole settings
Note: You will be able to view your event start and end date from this page, but you can only edit the event dates from your Pigeonhole Live Dashboard.
Make the required changes to the information and select Save changes. Or select Cancel, to cancel any changes you have made and return to the menu.
Customise appearance
To customise the appearance of your Pigeonhole, click on Customise appearance. You will be redirected to your Pigeonhole Live Dashboard to make any changes to the appearance of your Pigeonhole.
Click on Customise appearance to change how your Pigeonhole and its sessions will appear
Learn more about customising the appearance of your Pigeonhole
View insights data
To view the insights and analytics of your Pigeonhole session, click on View insights data. You will be redirected to your Pigeonhole Live Dashboard to view insights data on your sessions and attendees.
View the Pigeonhole’s insights by clicking on View insights data
Learn more about Pigeonhole Insights
Switch Pigeonhole
To set up your presentation using a different Pigeonhole, click on Switch Pigeonhole.
Note: Existing session slides from the original Pigeonhole will not be deleted. It is recommended that you delete the session slides from an existing Pigeonhole before switching to a new Pigeonhole. This ensures that audience engagement takes place within a single Pigeonhole for comprehensive data collection and representation in Pigeonhole Insights.
Switch a Pigeonhole to change the Pigeonhole sessions you want to add to your presentation
You will be redirected to the Select Pigeonhole page in the Pigeonhole Live side panel within PowerPoint. Select the Pigeonhole you would like to use in place of the current Pigeonhole to set up your sessions or select Create Pigeonhole Event to create a new one.
Note: You will be redirected to your Pigeonhole Live Workspace to create a new Pigeonhole Event.
Once you have selected a new Pigeonhole, click on Switch Pigeonhole in the pop-up menu to confirm your selection.
Move Pigeonhole to Trash
To delete the entire Pigeonhole, click on Move Pigeonhole to trash. You will be directed to select a new Pigeonhole for this presentation, or redirected to your Pigeonhole Live Dashboard to create a new Pigeonhole.
Do note that if you have added sessions from the Pigeonhole as slides to your presentation, the slides will not be automatically deleted. It is recommended that you delete the associated session slides as well.
Moving a Pigeonhole to Trash will mark it as trash on the Dashboard
Presenting a PowerPoint presentation with the Pigeonhole Live Add-on
To present a Pigeonhole session that has been added to your slides, click the Presentation button to present the PowerPoint as per usual.
When a Pigeonhole session is the currently presented slide, attendees who have joined the Pigeonhole will be redirected via autocasting and their Audience Web App will reflect the same session, and they can participate in the session or view results shown by the presenter. All the presenter has to do is to move from slide to slide in presentation mode and the attendees will automatically be on the presented session on their mobile devices.
When a regular slide (non-Pigeonhole) or the Join Instructions are currently presented, the Audience Web App for attendees will go back to the last session that the attendee was previously on, and attendees would be free to explore the Pigeonhole on their Audience Web App.
Who will be captured via autocasting?
|
Currently presented Pigeonhole session |
Attendees who will be redirected |
Recommended usage |
|
Sessions not associated with a track |
All attendees in the Pigeonhole will be redirected to the casted session on their Audience Web App. This includes attendees on Agenda. |
Use this option to capture the attention of all attendees in your event. |
|
(Available for Track-enabled plans only) Sessions associated with a track |
Only attendees within the same track will be redirected to the current session on their AWA. Attendees signed in to Pigeonhole but outside of the track will not be redirected, and will continue to view their current session on their Audience Web App. |
This option allows users to host different presentations at the same time, using Tracks to separate the different presentations. |
It is recommended that a presentation should use either all non-track sessions, or use sessions that are in the same track. It is not recommended to have a mix of sessions as this may cause a discrepancy in how your attendees engage with the sessions on their AWA.
Commonly Encountered Issues
Clicking the session card does not load the session as a slide
Ensure that you have installed both Pigeonhole Live for PowerPoint add-ins, as they are both required for a smooth experience.
Downloaded and installed both add-ins, but side panel is still blank upon loading add-in
Ensure that you have downloaded and installed the latest version of Microsoft PowerPoint, and are using the desktop version for the best experience.
Pigeonhole does not appear in the workspace
In Pigeonhole selection, ended Pigeonholes of up to a month will be displayed. If your desired Pigeonhole has ended for more than a month, it will not be displayed. You will need to select a more recent Pigeonhole, or change your desired Pigeonhole to a later date, if applicable.
Workspace does not appear
User is not part of Pigeonhole workspace
Users need to be part of the Pigeonhole workspace before being able to view and make edits to the Pigeonhole tagged to each PowerPoint presentation. Ensure that you have access to the workspace, or you may need to check with your administrator for access.
Expired workspace
If you see the following error message, the workspace associated with this presentation may have expired. You will need to select an active workspace to be able to load a Pigeonhole, renew your workspace subscription, or check with your administrator for workspace access.
Workspace is not available for the user
Session does not appear in the Pigeonhole
If your session is not available, it may have been moved, changed, or deleted from Pigeonhole. Use the Refresh button to check for the latest updates, or go to your Pigeonhole Dashboard to check for changes made.
Session thumbnail in left panel
In Edit mode, there are times when the slide thumbnail does not match the slide currently being edited. This does not affect your live data. Clicking on another thumbnail and then the desired thumbnail again will make it reflect correctly, or simply Present to view live results.
Clicking on Presentation does not move presentation forward
Use the arrow buttons to move slides forward.