Assigning a Workspace License in an Organisation as an Org Admin

An Org Admin (Organisation Admin) is able to assign a workspace to individuals and make them workspace owners. These individuals will then be able to create Pigeonholes within the workspace that is under the purview of the Organisation and also invite other workspace collaborators to their workspace (if the workspace license allows for it.)

Assigning a workspace will cause a drawdown from the existing workspace quota from the relevant workspace license. Note that once a workspace has been assigned, the drawdown from the workspace license quota will irreversible. The Org Admin can however transfer the workspace to another individual. 

Assigning a Workspace

1. Go to your Organisation Home for your selected Organisation (ACME Labs in this example)

2. Select the workspace license you wish to assign the workspace from ('Business plan' in the example above.)

3. Click Assign workspace(s)

4. A prompt will appear asking you to input the emails of the individuals whom you would like to assign a workspace from that workspace license to. 

5. Upon successful submission of the emails, the assigned members will receive an email invitation to access the workspace that has been assigned to them. 

6. If the assignee has an existing Pigeonhole Live account, they will be asked to login before accessing the assigned workspace. If the assignee does not have an account, they will be asked to create one first. 

7. Upon successful login or sign up, your assignee will then be asked to name their workspace. 

8. They are then all set to start creating their own Pigeonholes!

Transferring a Workspace

Org Admins can transfer a workspace between individuals (whether inside the Organisation or not) once a workspace has been assigned. 

To transfer a workspace: 

1. Click on the More Settings button on the the desired workspace.

2. Click on Transfer Ownership. A modal will appear prompting you to input the email of another person to transfer the ownership of the workspace to.

3. If you would like the existing owner of the Pigeonhole to remain in the workspace with the new owner, then uncheck the Remove current owner setting. Otherwise, leave it checked to remove the existing owner of the workspace completely after the transfer is done. 

Note: If you would like remove the current workspace owner without transferring to another person, it is recommended to transfer the workspace to your own email as an Org Admin.

If Dashboard SSO login has been enabled for the Organisation, then only members with the appropriate SSO access will be able to successfully be assigned and access the workspace.